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Assistant Sharing

Choose how you want to share your assistant with users through the Share tab. You can control access permissions and sharing methods to suit your needs.

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Share Assistant

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Private Sharing

Invite specific users to access your assistant:
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private_sharing
section
  • Invite by email
  • Control access permissions
  • User authentication required
Private sharing is ideal for internal teams, beta testers, or when you need to control who can access your assistant.

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Public Sharing

Anyone with the link can access your assistant:
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public_sharing
section
  • Share via public link
  • Embed in websites
  • No login required
Public sharing allows anyone with the link to use your assistant. Make sure your assistant is ready for public use.

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Private Sharing Options

Manage user access and permissions for your assistant:

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All Members Access

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all_members_access
boolean
default:"false"
Allow all campus members to access this assistant.
Enable this option if you want everyone in your organization to have access to the assistant.

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Assistant Access

Manage who can access this assistant. Admins have access to all assistants by default.

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Invite Members

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invite_members
email
Invite users by email to get started.
Invite format: user@example.com

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Member Management

View and manage current members:
  • Admin: Full access to manage the assistant
  • User: Can use the assistant but cannot modify settings
You can see a list of current members with their roles and remove access as needed.

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Pending Invitations

Track invitations that haven’t been accepted yet:
  • View pending email invitations
  • Resend invitations if needed
  • Cancel pending invitations

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Public Sharing Features

Generate a shareable link for your assistant:
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public_link
url
Copy this link to share your assistant publicly.
The public link can be shared on social media, websites, or anywhere you want to make your assistant available.

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Embed Options

Embed your assistant directly into websites:
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embed_code
code
Copy this HTML code to embed the assistant on your website.
<script src="https://app.illumichat.com/widget.js" data-assistant-id="your-assistant-id"></script>

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Access Control

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Authentication Requirements

Private Sharing:
  • Users must sign in with their email
  • Access is controlled by your invitation list
  • You can revoke access at any time
Public Sharing:
  • No authentication required
  • Anyone with the link can use the assistant
  • Consider rate limiting for abuse prevention

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Security Considerations

When using public sharing:
  • Monitor usage for abuse
  • Set appropriate rate limits
  • Consider content filtering
  • Be aware of potential misuse

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Best Practices

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1. Choose the Right Sharing Method

  • Private Sharing: For internal teams, beta testing, or controlled access
  • Public Sharing: For customer-facing assistants or public demos

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2. Manage Permissions Carefully

  • Only give admin access to trusted team members
  • Regularly review who has access to your assistants
  • Remove access for users who no longer need it

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3. Monitor Usage

  • Track how your assistant is being used
  • Monitor for unusual activity or abuse
  • Adjust sharing settings based on usage patterns

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4. Test Before Sharing

  • Test your assistant thoroughly before making it public
  • Ensure it handles edge cases appropriately
  • Verify that responses are appropriate for your audience

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Analytics and Insights

Track how your shared assistant is performing:
  • Usage Statistics: See how often your assistant is used
  • User Feedback: Monitor user satisfaction and complaints
  • Performance Metrics: Track response times and success rates

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Next Steps

Assistant Styling

Customize the appearance of your shared assistant.

Assistant Configuration

Configure your assistant’s functionality before sharing.

Analytics & Insights

Track how users interact with your shared assistant.

Knowledge Base Setup

Add knowledge to make your shared assistant more helpful.